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Destination
Domain decides where everything below (URL, files, quick notes) ends up: Work stays as a plain file in the vault (never leaves it, no OCR/search); Personal and Work Archive get moved out to the media library (freeing vault space) but stay fully searchable and previewable from here; Unsorted is the same as those two but for anything uncategorized.
Attach to a note overrides the domain picker: URLs/files you send instead get embedded directly into that note (the note's own folder decides the domain), with no separate "needs filing" placeholder created.
Where it lands in Obsidian: Work files stay in the vault under Work/. Personal,
Work Archive, and Unsorted files move to the library and leave two notes behind — the generated
one in Media Notes/<domain>/<type>/<year>/ (which holds the OCR/transcript
text, AI summary, and caption, and embeds the file itself), plus a "needs filing" placeholder in
Personal/_Unfiled/, Work Archive/_Unfiled/, or the vault-root
_Unfiled/ for Unsorted.
Getting there: open the File Explorer (folder icon at the top of Obsidian's left sidebar) and expand the folder, or press Ctrl+O and type part of the file name. From this page, a linked name in Recent activity or Search results opens the note directly.
Todo
Type text and tap Add, or attach a file: an image with no text gets a title auto-generated from what's in the photo (via AI); an audio/voice file with no text gets transcribed and the transcript becomes the item text.
📷 opens the camera directly (phones); 📎 attaches any file (or drop/paste one onto this card). While an item is still open, its attachment stays as a plain file in the vault (works everywhere, no media library needed); it only gets swept out to the library once you tick the item done and it's archived.
Tapping the circle marks an item done and archives it immediately.
Where it lands in Obsidian: the list is the note Personal/Todo.md, and ticked items
are cut from it and appended to Personal/Todo Archive.md with their completion date.
Attachments on still-open items sit in Personal/Todo_Attachments/, which the File Explorer
shows nested under Todo rather than as a loose folder.
Getting there: Ctrl+O, then type "todo" — both notes come up. You can tick items off in Obsidian directly (edit the checkbox); this page and the note stay in sync either way.
Send a URL
What happens depends on what the link points to:
- Article/web page → clipped to Markdown in Clippings/, plus a PDF snapshot.
- Direct file link (PDF, image, etc.) → downloaded straight into the media library.
- YouTube/Vimeo/etc. video → full video+audio downloaded, then transcribed and AI-summarized for search.
- Podcast (Apple Podcasts, Spotify, or a podcast host) → audio-only download (no video track), transcribed + AI-summarized. Domain auto-switches to Personal (still overridable).
Video/podcast downloads happen in the background after this returns "captured" -- watch the "processing" line below the button, and it'll show up in Recent activity once done (can take a few minutes for a long episode).
Photograph a URL reads a link off a photo (e.g. a QR/printed URL) via OCR instead of typing it.
Where it lands in Obsidian: a clipped article becomes a note in
Clippings/<domain>/ named YYYY-MM-DD_title, with the original link and your
caption at the top and the PDF snapshot on a Snapshot: line you can click. Videos and podcasts
make no clipping — their transcript and AI summary live in the generated note under
Media Notes/<domain>/video/<year>/ or
Media Notes/<domain>/podcast/<year>/, and the media itself stays in the library.
Getting there: Ctrl+O and a few words of the title is quickest, since the date prefix
makes folder browsing awkward. To read a batch, open Clippings/ in the File Explorer; to
find one by its contents rather than its title, use this page's search instead of Obsidian's.
Send files
Uploads go through the same pipeline as dragging a file into the vault: deduped by content hash, text-extracted (OCR for images/scans, PDF text, EPUB chapters, email bodies, transcription for audio/video), and either kept in the vault (Work domain) or moved to the media library (Personal/Work Archive/Unsorted) per the Domain picker above.
With no note attached, it lands in the domain's _inbox and gets a placeholder note in
that domain's _Unfiled/ folder until you file it somewhere. With a note attached, it's
embedded straight into that note instead -- no placeholder needed.
The caption note below applies only when you send exactly one file (typed before you drop/ choose it) -- it's stored on the catalog entry, shown in the stub note, and searchable. Batches of multiple files skip it (there'd be no clear way to tell which file it was about). You can also add or edit a caption later from Search/Browse.
Where it lands in Obsidian: briefly in _inbox/<domain>/ while the watcher picks
it up (that folder should look empty within seconds), then the placeholder note in
<Domain>/_Unfiled/ is the copy you act on. Your caption is written into the
## Caption section of the generated Media Notes/… note.
Getting there, and filing it: open _Unfiled/ in the File Explorer and drag the
placeholder note into the folder it belongs in — that alone re-domains the file and clears it from
the "needs filing" count. Alternatively open the note, copy its ![[…]] embed line into
whatever note you're actually writing, and delete the placeholder.
Tap to choose files, drop them here, or Ctrl+V a copied file
Search & browse
Search is semantic (natural language, not keyword-exact) over everything with extracted text (OCR, PDF/EPUB text, email bodies, transcripts) -- media plus your own notes -- and over file names/titles, so even a photo with nothing to OCR is findable. Browse is a plain newest-first list straight from the catalog, filterable but not ranked; it only covers cataloged (swept) media, so no-sweep Work files won't show up there (search them by note title instead, under Attach to a note).
Domain/type/date pills narrow either mode. The eye icon previews in-browser (image/PDF/audio); other types open in a new tab.
Move to... re-domains a file immediately (no CLI, no waiting) -- moving *into* a no-sweep domain (Work) pulls it out of the media library into the vault; moving *out* sweeps it back in. Add/Edit note attaches or changes a short caption on the file (shown ✎ in results) -- it's folded into search immediately. Delete permanently removes the file, its notes, and its search entry -- any note still linking to it is left with a dead link, and this cannot be undone.
Where it lands in Obsidian: a result's title opens the note that references the file, or its
Media Notes/<domain>/<type>/<year>/ note when nothing has filed it yet. That
generated note is where the matched text actually lives — OCR or transcript, AI summary, caption,
and an embed of the file, so it previews inline like any attachment. Because Move to... physically
relocates the file between Media/ and Work/, it also rewrites every link that
pointed at it, so nothing breaks; Delete removes the Media Notes/ note and any
_Unfiled/ placeholder along with the file.
Getting there: searching here and clicking through is the intended route, since Obsidian's own
search can't see inside library media — it only reads the notes. To browse instead, open
Media Notes/ in the File Explorer: it mirrors the library's
domain/type/year structure.
to
Recent activity
The last dozen or so files added to the catalog, newest first. A colored pill is the domain, the plain-text label is the file type. A linked name opens the note that references it in Obsidian; unlinked means nothing has filed it yet.
📌 Needs filing is everything currently sitting as an unlinked placeholder across every
_Unfiled/ folder (root, plus one per swept domain) -- tap it to see which files and where.
"Waiting in inbox" is raw drops the watcher hasn't picked up yet.
⚠ errors lists anything that failed in the last 24 hours (a bad podcast/video link, a file that couldn't be processed, etc.) -- tap it for the actual error message. It ages out on its own after 24h; nothing to dismiss.
Where it lands in Obsidian: "Needs filing" is exactly the contents of the
_Unfiled/ folders — the vault root one plus Personal/_Unfiled/ and
Work Archive/_Unfiled/. Open one in the File Explorer and every note in it is a capture
waiting on you. "Waiting in inbox" is _inbox/<domain>/, raw files the watcher hasn't
swept yet. Errors have no vault location at all: they live in the catalog's event log, so this banner
(or the server log) is the only place they appear.
Getting there: the counts are links — tap one to see the specific files and their folders, then use the File Explorer to move them. Nothing here needs Obsidian to be open for the processing itself to happen.